Privacy Policy
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Privacy Policy

In addition to complying with the Act on the Protection of Personal Information of Japan (the “Personal Information Protection Act”) and any other relevant laws, regulations and guidelines regarding the protection of personal information, City-Yuwa Partners (“City-Yuwa” or “we”) will comply with the following privacy policy:

1. Acquisition of Personal Information

We will acquire personal information by legitimate and proper means.

2. Purpose of Use of Personal Information

We will use the personal information we acquire within the necessary scope to achieve the following utilization purposes:

  1. providing legal advice and legal services, management of information, sending documents and so on, and any other communication;
  2. notification of our law firm’s information, sending greeting cards, such as New Year’s cards and season’s greetings;
  3. sending notices, including press releases, seminars, articles, and providing information by any other means;
  4. screening or contacting candidates for recruitment and personnel management after recruitment; and
  5. any other purpose incidental to those listed above.

3. Security Control Action of Personal Data

We will strive to take appropriate action for the security control of personal data in order to prevent the disclosure or loss of, tampering with, or damage or illegal access to, any personal data in our custody.

4. Provision of Personal Data to Third Parties

We will not provide any personal data we acquire to a third party except in those cases set forth in the following: 

  1. with obtaining in advance the principal’s consent;
  2. cases based on the applicable laws and regulations; or
  3. cases allowed under the Personal Information Protection Act and any other relevant applicable laws and regulations.

5. Request regarding the notification of the utilization purpose of the retained personal data, disclosure, correction, and utilization cease etc.

If we receive from an individual whose personal data we hold a request to inform the utilization purpose of that data, to disclose that data, to amend, supplement or delete that data, to temporarily suspend or permanently cease the use of that data, or to cease providing that data to a third party, then we will promptly respond to that request in accordance with the Personal Information Protection Act, after first confirming that the request is from the individual to whom the personal data relates.

6. Contact for Inquiries

All questions, complaints and other inquiries with respect to our handling of personal information should be referred to our Administration Department at the address below.
Address：Administration Department in charge of personal information management
City-Yuwa Partners 
e-mail address: privacy@city-yuwa.com

7. Continuous Improvement

We may continuously change this privacy policy, as required, due to the change of the laws and regulations, improvement of our treatment of personal information, and so on.

EEA Privacy Policy

This EEA Privacy Policy (“EEA Privacy Policy”) applies to processing of personal data by City-Yuwa Partners in the context of City-Yuwa Partners’ offering of legal service to individuals located in the European Economic Area (“EEA”). This EEA Privacy Policy sets out how we, City-Yuwa Partners, will process as a data controller the personal data of our customers and business partners and their employees (“you”) and the measures and processes we have put in place to ensure its adequate protection in accordance with the EU General Data Protection Regulation 2016/679 (“GDPR”).

1. Lawful Processing

We will always process your personal data based on one of the legal basis provided for in GDPR. In particular, we will always process special categories of your personal data in accordance with the special rules provided for in GDPR (Articles 9 and 10). We will only process your personal data based on the following legal grounds:

  1. to perform your instructions or contracts between you and us;
  2. your consent given to us to process your personal data in such manner (you may withdraw your consent to this processing at any time; however, this will not affect the lawfulness of any processing carried out before such withdrawal of your consent);
  3. to comply with our legal and regulatory obligations; and
  4. where we have a legitimate interest to do so, balancing this interest against your interests and fundamental rights.

2. Personal Data We Process

We may process the following types of personal data about you: personal details (e.g., name, photograph); demographic information (e.g., gender, age, nationality); identifier information (e.g., passport, driver’s license, national identity number); contact details (e.g., address, telephone number, email address); matter details (e.g., your instructions to us); payment details; information about your use of our websites; information about your interactions with our services, promotions or advertising; and any views, opinions or any other communications you provide to us.

3. How We Use Your Personal Data

We will process your personal data for the following purposes:

  1. providing legal advice and legal services, management of information, responding to inquiries, sending documents and so on, and any other communication;
  2. notification of our law firm’s information, sending greeting cards, such as New Year’s cards and season’s greetings;
  3. sending notices, including press releases, seminars, articles, and providing information by any other means;
  4. screening or contacting candidates for recruitment and personnel management after recruitment; and
  5. any other purpose incidental to those listed above.

4. When We May Disclose Your Personal Data

We do not and will not sell, rent out or trade your personal data. We will only disclose your personal data to the following recipients:

  1. to third parties approved or designated by you;
  2. to third parties who process your personal data on our behalf;
  3. to any government, regulatory agency, enforcement or exchange body or court where we are required to do so by applicable law or regulation or at their request; and
  4. to any third party allowed under the Personal Information Protection Act and any other relevant applicable laws and regulations (including GDPR).

5. International Transfers of Personal Data

We will not transfer your personal data to any country or territory outside the EEA. Your personal data may be transferred to (including accessed in or stored in) a country or territory outside the EEA, including to countries whose laws may not offer the same level of protection of personal data as are enjoyed within the EEA. We will ensure that any such international transfers are made subject to appropriate or suitable safeguards as required by GDPR. If you would like to know more about such details, you can contact us using the information in the section “Contact Us” in this EEA Privacy Policy.

6. Security

We are committed to safeguarding and protecting your personal data and will implement and maintain appropriate technical and organizational measures to ensure a level of security appropriate to protect your personal data from accidental or unauthorized destruction, loss, alteration, disclosure or illegal access.

7. Your Rights in Relation to The Personal Data We Collect

7.1. If you wish to:

  1. update, modify, or delete your personal data, or obtain a copy of your personal data that we hold; or
  2. restrict or stop us from using any of your personal data which we hold,
    you can request this by contacting us using the contact details set out below, subject to exceptions allowed by law.

7.2 In any of the situations listed above, we may request that you prove your identity by providing us with a copy of a valid means of identification in order for us to comply with our security obligations and to prevent unauthorized disclosure of data.

8. Retention of Personal Data

We will only retain your personal data as long as necessary to fulfill the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements.

9. Direct Marketing

If you tell us that you do not wish us to provide you with information about our services and other marketing materials, we will not contact you further for the purpose of direct marketing. You can contact us using the contact details set out below.

10. How We Update or Change This Policy

We may change or update this EEA Privacy Policy in order to maintain our compliance with applicable law and regulation or following an update to our internal practices. If we materially change the way we collect, use or disclose your personal data we will notify you in advance by email and/or by placing a prominent notice on this website.

11. Contact Us

If you have any queries about the contents of this EEA Privacy Policy or your personal data, or wish to make a request in relation to your personal data, please contact us using the details set out below:
Address：Administration Department in charge of personal information management
City-Yuwa Partners
Marunouchi Mitsui Building 7th fl., 2-2-2 Marunouchi, Chiyoda-ku, Tokyo 100-0005, Japan
e-mail address: privacy@city-yuwa.com

12. How to Lodge a Complaint to The Regulator

You are entitled to lodge a complaint with a competent data protection regulator if you consider that we have breached your data protection rights.